Lightweight laptop or tablet
Almost every job requires at least some use of a computer. For mobile offices, you won’t want a clunky desktop computer. Instead, opt for a lightweight laptop or tablet that’s easy to move.
If the majority of your workday is spent on a computer, it might be worth investing in a high-end laptop like a Macbook Air. If you want something a little more affordable, a Google Chromebook could be a better option. If you’re looking for compatibility with traditional office software applications then a Microsoft Surface might be the right solution. Both laptops are reliable and lightweight, with many of the same capabilities as your desktop computer.
If you don’t spend much time on a computer, you could get by using only a tablet or iPad. This is a better option for people who simply need to collect or track customer information or occasionally check their email.
Stable and secure internet
To keep your mobile office running smoothly, you need a stable and secure internet connection. Though free wifi hotspots are better than nothing, they aren’t enough to get the job done. Firstly, free wifi networks are dependent on location and many are password protected. Secondly, public hotspots don’t offer a secure connection, which can put company data at risk.
Instead, consider purchasing a high-speed mobile access card, or a MiFi. A MiFi is essentially a small, compact wireless router that works with your phone service provider. Most companies will offer pre-paid or pay-as-you-go wireless access options.
If you don't need the internet for most of your work, you could also use your cellphone’s internet connection via hotspot. Be careful though. If you don’t have unlimited data, this can get expensive fast.
Online, cloud-based storage service
The next thing you’ll need for your mobile office is an online, cloud-based storage service. This way, you can access company files from any device, from anywhere.
Small business essentials with Microsoft Office 365
Microsoft Office 365 is a top-rated, universally used mobile office solution. For as low as $5/month, you get access to apps like Outlook, Word, Excel, and OneDrive. With Microsoft Office 365, you’ll always have easy access to email and calendaring, file storage and sharing, and teamwork and collaboration tools.
Wherever you are, you can stay connected to coworkers and customers.
Learn more about these mobile office solutions
It’s easy to see how feasible and cost-effective it can be to expand your business beyond its four walls. To learn more about these mobile office solutions, reach out to us at High Country Workplace Technologies.
We are your number one source for integrated workplace technology solutions. With 30+ years of experience and around-the-clock support, we can get your mobile office up and running in no time. Contact us today to get started.